Call for Paper

We invite you to submit contributed papers (4-6 pages), extended abstracts (up to 4 pages), and mini workshop (or tutorial session) proposals (up to 2 pages). Extended abstracts will not be published on IFAC-PapersOnLine and are meant for dissemination of the authors’ recent work within the scope of the NecSys conference.  See call for papers here.  

Key Dates

• Manuscript Submission Deadline: January 31, 2025 

• Acceptance/Rejection Notice: March 31, 2025 (expected)

• Nomination for IFAC Young Author Award Due: April 30, 2025 

• Final Manuscript Submission Due: April 30, 2025 

• Conference Dates: June 2-5, 2025

Submission guidelines

• All contributions must be uploaded in PDF format through the IFAC Conference Manuscript Management System.

• All contributions must be written in English, comply with the IFAC conference format, and follow the recommendation contained in the IFAC Instructions for authors. The maximum number of pages (including figures) is limited to 6 for regular papers, 4 for extended abstracts, and 2 for workshop proposals. The minimum number of pages for contributed papers is 4.

• Regular registrants may upload up to 2 contributions. Student registrants may upload 1 contribution.

• If you submit an extended abstract, then please contextualize the contents: e.g., why does older material fit within the scope of the conference, or whether the submission is extracted from a recently accepted/submitted journal manuscript/preprint. In the latter case, the original work should be duly cited. Extended abstracts related to peer-reviewed conference publications (previously published, accepted for publication, or submitted in parallel) will not be accepted.

Conference organization and presentation guidelines

• Following the tradition, NecSys 25 will be single track and will feature 13 plenary presentations, 3 poster sessions, and 2 spotlight presentation sessions (see the program schedule)

• The finalists for the IFAC Young Author Award will be presented as talks in the spotlight presentation sessions. Other accepted contributed papers and all accepted extended abstracts will be presented in the poster sessions

• For presentations at the Poster Sessions, all posters should be prepared to fit the poster panels whose size is 110 cm / 43 in (width) x 160 cm / 63 in (height). That is the maximum size for the posters. 

• If a paper (or extended abstract) is accepted, at least one of the authors must attend the conference and present the work.

IFAC Copyright conditions

All papers must be in agreement with the IFAC Copyright Policy, reported below for convenience. Extended abstracts are exempt from these conditions.

All publication material submitted for presentation at an IFAC-sponsored meeting (Congress, Symposium, Conference, Workshop) must be original and hence cannot be already published, nor can it be under review elsewhere. The authors take responsibility for the material that has been submitted. IFAC-sponsored conferences will abide by the highest standard of ethical behavior in the review process as explained on the Elsevier webpage (https://www.elsevier.com/authors/policies-and-guidelines), and the authors will abide by the IFAC publication ethics guidelines (https://www.ifac-control.org/events/organizers-guide/PublicationEthicsGuidelines.pdf/view).

Accepted papers that have been presented at an IFAC meeting will be published in the proceedings of the event using the open-access IFAC-PapersOnLine series hosted on ScienceDirect (https://sciencedirect.com). To this end, the author(s) must grant exclusive publishing rights to IFAC under a Creative Commons license when they submit the final version of the paper. The copyright belongs to the authors, who have the right to share the paper in the same terms allowed by the end user license, and retain all patent, trademark and other intellectual property rights (including research data).